Police Records Clerk II

JOB YOUR FUTURE STARTS HERE! Grow your career by joining the Roseville Police Department in the role of Police Records Clerk II.
THE POSITIONThe Human Resources Department is accepting applications for the position of Police Records Clerk II in the Police Department.
The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list.
The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends.
This position is open until filled.
The City of Roseville promotes a no smoking atmosphere.
DEFINITIONTo perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies at the front counter and via email and telephone; to review requests for reports and make determination regarding the release of information; and to perform other administrative duties in support of operations.
DISTINGUISHING CHARACTERISTICSThis is the journey level class in the Police Records Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.
Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from the Police Records Supervisor.
EXAMPLE OF DUTIES Duties may include, but are not limited to, the following: Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections.
Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases.
Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney’s Office for case review purposes.
Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel.
Query and print criminal histories and driver’s license records; complete Department of Justice disposition forms necessary for submission to the District Attorney’s Office.
Review records for compliance with the records retention policy; purge and prepare documents for destruction as required.
Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes.
Receive and process requests for local background checks.
Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations.
Compile and organize Uniform Crime reports; create and maintain administration security login accounts.
Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations.
Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority.
Implement both internal and external audit findings, as directed.
Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor.
Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit.
Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Perform related work as required.
SUPPLEMENTAL INFORMATION The City of Roseville is committed to a diverse workforce.
We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.
Our organization is unified in this commitment, as we believe this produces the best results for our community.
ADDITIONAL INFORMATION: Detailed information on the City of Roseville recruitment practices can be reviewed on the Frequently Asked Questions page.
SELECTION PROCESSAll candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.
The applicant’s experience and education will be evaluated using a pre-determined formula.
Scores from this evaluation will determine applicant ranking and placement on the Employment List.
Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.
Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.
THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.
IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.
MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.