Whatsapp
Posted : Tuesday, June 25, 2024 10:38 AM
Limited Term 12 months; may be extended up to 24 months or become permanent.
Under the direct supervision of the Health Records Technician II Supervisor, the Office Assistant (G), indexes, scans, uploads, and performs a quality asseseemnet of requested medical documents into the Electronic Unit Health Record (eUHR).
In addition the PA sorts, files, repairs, and maintains the appearance of folders for assigned Terminal Digits (TDs) and perform other clerical duties in support of the Medical Records Department.
Minimum Qualifications: Either I One year of experience in California state service performing the duties of an Assistant Clerk.
Or II Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a clerical work experience training program such as those offered through the Welfare Reform Act.
(One year of clerical work experience may be substituted for the required education.
) Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
You will find additional information about the job in the Duty Statement.
Working Conditions Travel is required.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
OFFICE ASSISTANT (GENERAL) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-428547 Position #(s): 403-213-1441-XXX Working Title: Office Assistant (General) - Centinela State Prison, Imperial Classification: OFFICE ASSISTANT (GENERAL) $2,985.
00 - $4,107.
00 # of Positions: Multiple Work Location: Imperial County Telework: In Office Job Type: 12 Month Limited Term - Full Time Facility: Centinela State Prison Department Information This advertisement is for an Office Assistant (General) position(s) located at the Centinela State Prison in Imperial, CA, located in Imperial County.
Please write the position number on your application: 403-213-1441-XXX.
Please Note: Main communication for this position will be through email.
Please ensure to have a valid email address on your application.
Vision We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.
Mission To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation and the California Correctional Health Care Services are committed to building an inclusive and culturally diverse workplace.
We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences.
We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
Department Website: https://cchcs.
ca.
gov/careers Special Requirements Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.
Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age.
Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification.
Official transcripts may be required upon appointment.
If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.
Candidates who have been withheld may file an appeal with the State Personnel Board.
Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/7/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.
CalCareers.
ca.
gov.
When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: California Correctional Health Care Services Attn: J.
Albiar CEN-1441-LT/FT JC-428547 Regional Human Resources – Southern P.
O.
Box 81857 Bakersfield, CA 93380 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: California Correctional Health Care Services CCHCS Health Care Trailer 2302 Brown Road Imperial, CA 92251 Attn: Charlene Beltran 07:30 AM - 03:30 PM Required Application Package Documents The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.
CalCareers.
ca.
gov.
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional.
It may be included, but is not required.
Other - Out of Class–If using Out of Class (OOC) experience to meet minimum qualifications a copy of the approved OOC Completion Memorandum certifying your OOC experience shall be attached to the application.
Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
The request should be made at the time of contact to schedule the interview.
Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
Benefits Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at www.
calhr.
ca.
gov/employees/pages/salary-and- benefits.
aspx.
Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.
calhr.
ca.
gov/Training/Pages/performance-management-merit-system-principlies.
aspx.
Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.
calhr.
ca.
gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.
aspx.
This webpage is intended to provide general information.
Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.
Contact Information The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://cchcs.
ca.
gov/careers Human Resources Contact: Jessica Albiar (000) - Jessica.
Albiar@cdcr.
ca.
gov Hiring Unit Contact: Charlene Beltran (760) 337-7900 ext: 5259 charlene.
beltran@cdcr.
ca.
gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: EEO Coordinator (916) 691-6035 CCHCS_Disability_Management_Unit@cdcr.
ca.
gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
ADDITIONAL INFORMATION #1: PRIORITY CONSIDERATION WILL BE GIVEN TO REEMPLOYMENT/DROA/SROA/SURPLUS CANDIDATES.
All methods of appointments may be considered.
CCHCS accepts electronic applications.
If interested, please submit an electronic application (STD 678) thru your CalCareer account at www.
jobs.
ca.
gov.
Your application must be submitted on or before the above Final Filing Date.
Paper App (IF unable to submit an electronic application): To apply for this position, you may submit a Standard State Application (STD 678) along with copies of your most recent performance report, college transcripts/college diploma (if applicable) and license/certification (if applicable) to the contact person listed above.
PLEASE NOTE: Possession of MQs for list eligible applicants will be verified prior to interview and/or appointment.
If it is determined an applicant does not meet MQs, the necessary steps will be taken to have the applicant's name withheld from the eligibility list.
All applicants must meet the minimum qualifications (MQ's) of the classification, per SPB Rule 250, with the exception of Training & Development (T&D) Assignments.
This advertisement will be used for this and other Limited Term vacancies that may occur at this location.
Resumes will be accepted in addition to the required STD.
678 The term VAR and/or XXX in the position number indicates that multiple vacancies may exist for this classification.
ADDITIONAL INFORMATION #2: To obtain list eligibility for the Office Assistant, before applying for the position(s), you must first take and pass the exam.
Please click here to access the exam bulletin https://www.
calcareers.
ca.
gov/CalHrPublic/Exams/Bulletin.
aspx?examCD=0PBDB Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Under the direct supervision of the Health Records Technician II Supervisor, the Office Assistant (G), indexes, scans, uploads, and performs a quality asseseemnet of requested medical documents into the Electronic Unit Health Record (eUHR).
In addition the PA sorts, files, repairs, and maintains the appearance of folders for assigned Terminal Digits (TDs) and perform other clerical duties in support of the Medical Records Department.
Minimum Qualifications: Either I One year of experience in California state service performing the duties of an Assistant Clerk.
Or II Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a clerical work experience training program such as those offered through the Welfare Reform Act.
(One year of clerical work experience may be substituted for the required education.
) Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
You will find additional information about the job in the Duty Statement.
Working Conditions Travel is required.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
OFFICE ASSISTANT (GENERAL) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-428547 Position #(s): 403-213-1441-XXX Working Title: Office Assistant (General) - Centinela State Prison, Imperial Classification: OFFICE ASSISTANT (GENERAL) $2,985.
00 - $4,107.
00 # of Positions: Multiple Work Location: Imperial County Telework: In Office Job Type: 12 Month Limited Term - Full Time Facility: Centinela State Prison Department Information This advertisement is for an Office Assistant (General) position(s) located at the Centinela State Prison in Imperial, CA, located in Imperial County.
Please write the position number on your application: 403-213-1441-XXX.
Please Note: Main communication for this position will be through email.
Please ensure to have a valid email address on your application.
Vision We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.
Mission To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation and the California Correctional Health Care Services are committed to building an inclusive and culturally diverse workplace.
We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences.
We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
Department Website: https://cchcs.
ca.
gov/careers Special Requirements Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.
Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age.
Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification.
Official transcripts may be required upon appointment.
If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.
Candidates who have been withheld may file an appeal with the State Personnel Board.
Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/7/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.
CalCareers.
ca.
gov.
When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: California Correctional Health Care Services Attn: J.
Albiar CEN-1441-LT/FT JC-428547 Regional Human Resources – Southern P.
O.
Box 81857 Bakersfield, CA 93380 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: California Correctional Health Care Services CCHCS Health Care Trailer 2302 Brown Road Imperial, CA 92251 Attn: Charlene Beltran 07:30 AM - 03:30 PM Required Application Package Documents The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.
CalCareers.
ca.
gov.
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional.
It may be included, but is not required.
Other - Out of Class–If using Out of Class (OOC) experience to meet minimum qualifications a copy of the approved OOC Completion Memorandum certifying your OOC experience shall be attached to the application.
Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
The request should be made at the time of contact to schedule the interview.
Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
Benefits Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at www.
calhr.
ca.
gov/employees/pages/salary-and- benefits.
aspx.
Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.
calhr.
ca.
gov/Training/Pages/performance-management-merit-system-principlies.
aspx.
Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.
calhr.
ca.
gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.
aspx.
This webpage is intended to provide general information.
Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.
Contact Information The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://cchcs.
ca.
gov/careers Human Resources Contact: Jessica Albiar (000) - Jessica.
Albiar@cdcr.
ca.
gov Hiring Unit Contact: Charlene Beltran (760) 337-7900 ext: 5259 charlene.
beltran@cdcr.
ca.
gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: EEO Coordinator (916) 691-6035 CCHCS_Disability_Management_Unit@cdcr.
ca.
gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
ADDITIONAL INFORMATION #1: PRIORITY CONSIDERATION WILL BE GIVEN TO REEMPLOYMENT/DROA/SROA/SURPLUS CANDIDATES.
All methods of appointments may be considered.
CCHCS accepts electronic applications.
If interested, please submit an electronic application (STD 678) thru your CalCareer account at www.
jobs.
ca.
gov.
Your application must be submitted on or before the above Final Filing Date.
Paper App (IF unable to submit an electronic application): To apply for this position, you may submit a Standard State Application (STD 678) along with copies of your most recent performance report, college transcripts/college diploma (if applicable) and license/certification (if applicable) to the contact person listed above.
PLEASE NOTE: Possession of MQs for list eligible applicants will be verified prior to interview and/or appointment.
If it is determined an applicant does not meet MQs, the necessary steps will be taken to have the applicant's name withheld from the eligibility list.
All applicants must meet the minimum qualifications (MQ's) of the classification, per SPB Rule 250, with the exception of Training & Development (T&D) Assignments.
This advertisement will be used for this and other Limited Term vacancies that may occur at this location.
Resumes will be accepted in addition to the required STD.
678 The term VAR and/or XXX in the position number indicates that multiple vacancies may exist for this classification.
ADDITIONAL INFORMATION #2: To obtain list eligibility for the Office Assistant, before applying for the position(s), you must first take and pass the exam.
Please click here to access the exam bulletin https://www.
calcareers.
ca.
gov/CalHrPublic/Exams/Bulletin.
aspx?examCD=0PBDB Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
• Phone : (403) 213-1441
• Location : Imperial County, CA
• Post ID: 9154649756
