*Administrative Assistant*
*POSITION* *SUMMARY*
Responsible to assist the Administrator in the general administration of human resources and accounting systems in accordance with federal, state, and local regulations.
Will handle accounts receivable and payable duties, and provide back-up coverage for the Concierge Desk.
*Reports to*: Human Resources Manager / Administrator
Successful performance requires satisfactory completion of all essential duties and responsibilities.
The essential duties described below are representative of the skills and ability necessary while performing the basic functions of the position.
Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
* Responsible for all accounting functions including accounts receivable and collections, accounts payable, and management reports.
Including preparing resident statements, post deposits, and ensure timely payment of all invoices.
* Maintain resident’s business file and ensure files are complete.
* Perform copying, filing and other administrative duties as required.
* Assure confidentiality in all matters, including but not limited to employee and resident information.
* Maintain a safe and secure environment for all staff, residents and guests, following established safety standards.
* Encourage teamwork among all departments and assist with conflict resolution.
* Present positive and professional image.
* Per State of California regulations, as a “mandated reporter” you must report all known or suspected incidents of resident abuse of dependent adults or elders.
* Performs other duties as assigned and consistent with the success of the position.
*MINIMUM QUALIFICATIONS*
Minimum Age Requirement:
Must be at least 18 years of age.
Education:
Bachelor’s Degree from 4 year college or university preferred.
Prefer RCFE certification
First Aid Training as required.
Proficient in Excel and QuickBooks
Experience:
Prefer at least three (3) years experience providing residential care to the elderly.
Additional experience in specialized dementia care preferred.
Professionalism/Personal Ethics:
Has respect and compassion towards older adults.
Demonstrates concern for the physical and emotional needs of residents and their families.
Inspires trust and builds a culture of teamwork.
Upholds values of company and shows personal integrity.
Mathematical/Reasoning
Skills:
Able to perform calculations for budget and financial responsibilities, understand and define problems, collect data and resolve issues in stressful situations.
Communication Skills
Clearly and informatively communicate complex ideas to a diverse audience (employees, residents, family members, and agencies in writing and verbally.
Analyze and interpret complex information and respond appropriately.
Computer Skills
Proficient in operating office equipment and computers including email, word processing, excel applications.
Working Conditions:
Well-lighted and with appropriate ventilation and temperature levels.
Other Requirement:
Employee must pass a criminal record clearance, health screening and drug testing prior to beginning work in the community.
Physical Demands:
Must be able to regularly listen and speak to individuals, sit and stand for long periods, move about the community, bend, reach, and grasp.
May occasionally need to lift up to 40 lbs.
, and assist with pushing, helping or lifting residents.
Good vision is required.
Job Type: Part-time
Pay: From $17.
00 per hour
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
Experience:
* Customer service: 3 years (Required)
Work Location: In person
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